Eakin Room Parent Meeting
Minutes
9/1/05
(Minutes not in order of
discussion at meeting)
Rooms represented at the
meeting: Debord, CWhite, Grooms,
Hagan,
Welcome & thanks to all
that have volunteered to be room parents this year. A spreadsheet of all the room parents
will be created & distributed so we can support each other this year (Get
Gwen your info if you have not done so already). For those unable to attend today,
notebook & minutes will be placed in their teacher’s mailbox.
Room parent meeting will be
after drop off in the café 3-4 time throughout the school year (usually before
major events). 2 weeks notice will
be given so everyone can plan to attend.
It was suggested that Nadia & Gwen post reminder notices on each of
the doors into the school before the meetings- will also send out a reminder
email a few days before. Let
Nadia/Gwen know of other suggestions to improve communications.
Post meeting update: the minutes to the
room parents meeting will be posted on the website & as will notification of
future room parent’s meetings ( none have been set as of yet
though)
Being a Room
Parent
Primary goal is to serve as
a support person & coordinator for the teacher and a contact person &
volunteer coordinator for the PTO.
Overview of the Room Parent
Resource notebook ( will return notebooks at
end of end but use what ever you like from the notebooks- has a lot of
templates)
Impt Dates ( notebook has
description of these events for those new to Eakin)
Landscape day
9/17
Carnival 9/30 (rain date
10/7)
Picture date
10/12
Fun Run
10/14
Eakin on Stage
2/17
Eakin Entertains
5/19
A meeting with your
teacher in
the next few weeks to talk about expectations can be most helpful & is
strongly suggested. It is also
helpful to conduct a parent volunteer
survey in your class to see who
is willing to volunteer & what they’d like to do- some parents will help
with reading to class, parties etc while other are unable to attend events
during the day but will help by bringing in supplies etc.
Student Info Spreadsheet
needed for each class
Tania Carter, PTO President
has asked that each room parent be responsible for preparing a spread
sheet containing information (name, address, phone, email) for each student in
their class. (Template
& sample attached) Karen Cronin (chair
of directory committee) will use these spread sheets to assist in preparation of
the Eakin directory. We’d
like to get the directory out earlier this year & room parent assisting by
providing an updated spreadsheet will facilitate this greatly. Discussed that teacher has much of this
info already as well as if parents request that information not be
published. Room parent to discuss
with teacher re: getting this info.
Gwen got a list from Ms Ashby collected during orientation & then
used last year’s directory to look up info. For those students ( 2) not in the
directory, Ms Ashby supplied info.
It is also helpful to use this info to create an email distribution list
so communication with class can be facilitated- those w/o email will need to be
called.
GET SPREADSHEET
FOR YOU CLASS TO TANIA by 9/15.
Post
meeting update: Tania found out
that the teachers have the forms indicating that parents request info not be
given out, so ask you teacher for this info to include on your spreadsheet or if
you are uncomfortable doing that let Tania know that this info has not been
obtained.
Carnival
Maria Smith
/ Catherine Soudoplatoff are chairs of the carnival
committee this year; Maria spoke with the group re: the carnival. It will be held 9/30 (rain date 10/7)
& because of the construction all activities will be outside this year
behind the school. There will be a
picnic even in the park preceding the carnival- parents may purchase food or
bring your own. There will be
giant inflatables, games, face painting/tattoo, dunkin booth etc this year. No pony rides.
Room parents need to get volunteers
to staff the games at the carnival. Each class will
be responsible for covering 1 hour with 2 volunteers ( could have 4
people doing 30minute shifts but please no 15minute shifts). If a lot of parents volunteer to help
contact Maria & she has plenty of other tasks. List of games assigned to each class
distributed- will send out with minutes for those not present. ( Will come in a separate email)
Contact Dana Mabry with the
names of the games volunteers from your class dougdana@bellsouth.net
269-4549
Contact Maria Smith if you
have parent who wish to help out in others ways with the carnival. tommariasmith@comcast.net
INVEST IN YOUR
CHILD
Denise discussed
with group the Invest In Your Child fund raising program. This year the goal is
to have 100% participation- no amount is too small or too large (ha ha).
Remember the IIYC @ Eakin replaces the need to sell stuff ( wrapping paper,
candy etc). The funds raised will
go to purchasing new non-fiction books for the library and buying new playground
equipments. More information will
be provided at the 9/8 PTO meeting.
Group discussed ways that room parents could promote Invest in Your Child
to the parents in each of their classes. Denise has asked her teacher if
she can have a small portion of the teacher’s weekly newsletter to give room
parent updates. Info re: IIYC will
be placed in this section of the newsletter. Need to make donating as easy as
possible- Denise will check to make sure that the form to donate is on the web
site. Also suggested that committee
investigate way to do an electronic fund transfer (via pay pal- Rob Nash knows
how to do this if web master needs help to do). Bank draft is possible- must renew the
bank draft every year.
Denise Sesler (denisesesler@bellsouth.net)
Caroline
Shockley ( chair of the IIYC
Committee)
Fund Raising for Katrina
It was
suggested that we investigate ways that the children can help out Katrina
disaster victims. Ms Ross,
who is from
NEXT MEETING
TBD
Please
contact us for any questions.
Gwen Holder
& Nadia Crank
Room Parent
Coordinators
Gwen.holder@vanderbilt.edu or gwen.holder@comcast.net 646-9286 ( home) 516-8710 (cell)
Marco_Nadia@hotmail.com 331-8248;
943-7126